5 Tips to Help Businesses Prepare to the E-Invoicing Service

Notify relevant payment service providers in advance of your decision to terminate direct debit contracts you are in and agree on further steps to be taken.

Give at least a 70-day notice to the payment service providers that you are in direct debit contracts with, of your decision to use the e-invoice service delivered by the selected payment service providers and of the expected service replacement date.

Agree with payment service providers, that you are in direct debit contracts with, on the replacement process of direct debit mandates granted by your payers and payer notification strategy.

1. By the service replacement date sign an instrument with all payment service providers that you are in direct debit contracts with, for amendment or termination thereof stipulating that direct debit mandates granted by your payers will be replaced with the payer order to the payment service provider for an automatic e-invoice payment by credit transfer at the service replacement date
2. Payment service providers, that you are in direct debit contracts with, will notify all direct debit payers in advance (not later than 60 days before the service replacement date scheduled by the payment service provider) of their direct debit mandate replacement with an automatic e-invoice payment agreement. Payers may refuse the use of an automatic e-invoice payment service prior to and following the service replacement date.
3. If you receive new direct debit mandates, please inform the payers of the forthcoming direct debit service replacement during the period from taxpayer notification to the service replacement date. This will also be done by payment service providers.
4. Agree with the payment service providers on the date of exchanging lists of payers who have refused the e-invoice service. Following the exchange of information, new direct debit mandates cannot be received and the current mandates cannot be cancelled.
5. Give at least a 30-day notice to your payers of their direct debit mandate replacement with an automatic e-invoice payment by credit transfer.

Adapt your accounting system and other applications to the new e-invoice service.

1. Advise information technology professionals in charge of the company's accounting systems and other applications to get acquainted with The Rules and standard are available at LBA.
   • the Rules for Electronic Invoice Presentment to Payers
   • and the Technical standard prepared by the Association of Lithuanian Banks.
2. Evaluate necessary modifications and a period of time for them to be carried out on accounting systems and other applications. Modifications may be needed in the following areas:
   • technical channels for the payer e-invoice creation and presentment to the payment service provider;
   • standardized payment messages used between the company and the payment service provider (.xml format) in e-invoicing;
   • processing of the crediting of funds.  For businesses using the e-invoice service, the funds will be credited to the account by individual credit transfers and payment details will be provided in a consolidated account statement.
3. Agree with their payment service providers on the e-invoice service installation and testing deadlines.

Start preparing for a transition to the e-invoice service without delay, be vigilant about changes being implemented inside the company, and work in cooperation with payment service providers.

If you notice a delay in any changes in progress, contact the payment service provider. It will provide information on what action should be taken for a smooth and efficient collection of funds from payers after 31 December 2015.